The following policies apply to all EPGY students.
All EPGY students are subject to institutional policies and expectations regarding personal and academic conduct. The primary conduct codes are collectively referred to as the EPGY Codes of Acceptable Conduct.
EPGY Code of Behavior
"EPGY Students are expected to show respect for order, morality, personal honor, and the rights of others as is demanded of good citizens. Failure to do this will be sufficient cause for removal from EPGY."
EPGY Honor Code
"EPGY Students will neither give nor receive unpermitted aid in any work that is utilized as a basis of grading."
Any violation of these policies will be grounds for expulsion from EPGY.
The EPGY courses are serious courses requiring hard work for success. In order to increase the chances that students will be successful in EPGY, each course has established specific policies concerning communication with instructors and rates of minimal progress in the course. Students failing to adhere to these policies may face expulsion from EPGY.
Parents should be aware that participation in EPGY is not suitable for all students. While the EPGY instructors are trained to work with students and give them the support they need to run the program effectively, if EPGY feels that a student is not benefiting from his or her participation in EPGY, EPGY we may terminate the student's participation.
Each course has specific policies concerning assignments and examinations. Students are encouraged to read the course policies for the courses in which they are enrolled. These policies are available from their student pages on the EPGY web site.
EPGY grading policy varies by course group. Students are encouraged to look at the course policies document for a course, from their Student Pages on the EPGY Website, to find the particulars of the policy for that course.
Two types of reports are available. Requests for these reports should be made from the student page of the EPGY web site, in the 'My Info' section.
This is an informal document which students can print at any time from the EPGY student page.
This is a formal transcript produced by the Stanford University Registrar showing the university-level courses that a student has completed together with the student's grades in those courses. Courses must be taken with EPGY instructional/tutorial support to be eligible for formal transcripts. There is a fee for this service. Processing time is 2-3 weeks before transcripts are mailed.
For registrations with start-date after October 1st, 2012, a completion certificate rather than a university transcript will be given for the following courses:
For registrations with start-date on or before October 1st, 2012, transcripts and credit for the above courses will be issued only if the student completes the course no later than May 30th, 2013.
Note that courses offered through the Stanford Online High School, as well as EPGY university-level courses in Mathematics and Physics, will continue to be eligible for transcripts and credit as usual.
Students in the EPGY program will benefit if their parents stay informed about their progress. For this purpose we provide access to student progress reports on the EPGY web site. Progress reports may be viewed from the student pages.
EPGY recommends that parents provide students with encouragement and positive reinforcement. In cases where a student expresses persistent frustration with the program, we do not recommend forcing that student to continue. Students will not be successful if participation is not enjoyable or it becomes a burden.
Parents are encouraged to discuss student performance with their student's EPGY instructor. Parents need to recognize that the EPGY staff has limitations on the amount of feedback that can be provided through parent-instructor conferences. Please refrain from requesting personalized evaluation of your child from the EPGY instructors more than once per term.
Parents should recognize that our instructors are trained professionals who should be treated with respect and courtesy. If a parent exhibits inappropriate behavior to an instructor, or to any member of the EPGY staff, EPGY may terminate their student's enrollment. In the event of such termination no refunds will be given.
Many EPGY courses, including those in the pre-university-level mathematics, computer science and physics sequences are billed on a per-quarter rather than a per-course basis. This means that the tuition does not cover the costs of a course per se, but rather covers a unit of time, usually one quarter (3 months). If a student finishes a course mid-quarter, the student may continue in the following course at no additional tuition charge, although registration and shipping fees will be charged whenever a student begins a new course. Students who have not completed a course by the end of a quarter may pay tuition for an additional quarter, or an amount of time appropriate for the student to finish a course.
Certain other courses, particularly most English courses and all university-level courses, have a one-time fee associated with them. Students in these courses must complete the course within a specified amount of time in order to receive credit for the course
Course registration fees are charged every time a student enrolls in a new course. There are no exceptions to this rule.
Registration must be paid for or forms, with payment, received in our office by the 22th of the month preceding the student's start date. Registrations received after that date until the 1st will be accepted but late fee must be paid. No registrations will be accepted after the 1st. We do not guarantee receipt of course software and materials on the 1st of the month for late registrants.
Shipping and handling fees are charged every time a student enrolls in a new course for which new software must be shipped. There no exceptions to this rule.
Students in pay-per-quarter courses whose registration will expire at the end of the current month will be mailed a "Reenrollment Form," on which they may indicate if they would like to continue in the program and for how long. Students will have the option of continuing for one, two, or three more months, taking a leave of absence from the course, or withdrawing from the course. EPGY may at its own discretion decide not to allow a student to reenroll if he or she is making inadequate progress in the course or does not act in accordance with the EPGY Fundamental Standard. Tuition payments for reenrolling students are due by the date on which the student's registration expires.
Students needing to take time off during the quarter should contact their instructor so that the instructor will not expect the student to report. Students who will be gone for more than two weeks are encouraged to discuss alternative schedules with their instructor which will allow them to make up the work that they will be missing during the time that they will not be running the course.
Students who are planning to miss a large part of a quarter should plan their enrollment schedules accordingly. Students enrolled in per-quarter billed courses who must take extended absences during the term should contact EPGY administration in advance of their absence to discuss the matter.
Students must be registered for a course in order to take a final exam in that course. Students who are in pay-per-course courses must complete the final exam during the term of their enrollment.
Students in pay-per-quarter courses should indicate whether or not they plan to enroll in a subsequent class when they submit their final exam. Usually this involves completing a "Continuing Student Registration Form" and sending it in along with the required payment of the registration and shipping fees, if the student opts to continue. Students not planning on continuing with EPGY after completing the course can request that the unused portion of their tuition be refunded as per the policy detailed below in the section on tuition credits.
Full tuition refunds are granted provided a written request for refund is received by EPGY within twenty-one days of the date the student enrolled in the class. No refunds can be given for registration or shipping and handling fees.
Partial refunds may be obtained for pay-per-quarter courses in which a student has extended his or her enrollment if the student successfully completes the course prior to the expiration of the extended enrollment. Such refunds are given at the discretion of EPGY. No refunds, full or partial, will be granted for courses where the tuition is billed as a one-time fee if the 21-day mark has passed.
Students who are unable to run their courses for a period exceeding two weeks should notify the tutors and administrative staff immediately. When students are able to begin work again, they should again notify the tutors and administrators, who may assign a tuition credit to their account at a rate proportional to the amount of time they were away. Credit determinations can only be made if the student has been reporting regularly both before and after the period of inactivity in question.
EPGY encourages all families in difficult or unusual financial situations to apply for financial aid. This includes having more than one student enrolled in EPGY. Financial aid will be given in the form a tuition reduction scholarship. EPGY is currently revising our financial aid policy. Requests for financial aid will be accepted after January 1, 2009. At present, financial aid is not available for overseas students, for students attending the EPGY Summer Institutes, or for students taking more than one course at a time.
While most financial aid grants are paid quarterly over the course of a year, one-time grants of aid may be applied for by victims of unforeseen circumstances.
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